Trusted by leading companies across Malaysia & Southeast Asia
Ship Asset Management Safety · Security · Standardization · Simplified · Scaleable
SAM5s is the maritime management system built for shipping companies that demand control — from crew HR and vessel maintenance to AI-powered analytics and full compliance reporting, all running on your own infrastructure.
Three products. One ecosystem. Built for shipping and fleet operators.
Safety · Security · Standardization · Simplified · Scaleable
A complete fleet management system installed on your own company servers — your data stays fully under your control, configured exactly the way your fleet operates.
The same powerful fleet management system — hosted online by us. No servers to buy or maintain. Start managing your fleet today and pay only per vessel.
A digital purchasing platform for maritime companies — raise purchase requests, get supplier quotes, issue purchase orders, and track deliveries all in one place.
All products support English, Bahasa Malaysia, 中文, Русский & Tiếng Việt — more languages added over time
Every module is designed around real regulatory requirements — so your fleet stays compliant without extra effort.
Maritime Regulations Supported Out of the Box
Platform & Company Certifications
Also built to support SOLAS, MARPOL, STCW, OVID / OSVIS, and ILO reporting requirements out of the box.
From onboarding your first crew member to managing complex multi-vessel maintenance schedules — SAM5s handles it all with precision, compliance, and intelligence.
Explore the PlatformCentralized vessel registry with detailed profiles, certificates, blueprints, dry-dock scheduling, and real-time operational status across your entire fleet.
Complete seafarer lifecycle — recruitment, onboarding, contracts, payroll, evaluations, promotions, and rank management across branches and vessels.
Planned Maintenance System with running-hour triggers, work orders, defect records, fleet maintenance Gantt calendar, and VDR daily reports.
The AiKapal AI Assistant surfaces risk items across maintenance, HSSE, crew, and supply chain in one dashboard — using AI search over your fleet data to highlight overdue tasks, open defects, and compliance gaps, with recommended actions.
Built-in maritime AI that understands your vessel data — answers operational queries, retrieves relevant records, generates compliance reports, and provides intelligent insights right inside your dashboard.
Full inventory lifecycle — GRN, stock issues, inter-vessel transfers, adjustments, stocktake, reorder rules, critical spares tracking, and asset management.
MLC 2006 work/rest tracking, HSSE incident management, PTW, safety inspections, accident control, and automated violation alerts with multi-step approval workflows.
Centralised DMS for crew IDs, work permits, medical certificates, employment contracts, and vessel statutory documents — with expiry alerts and renewal reminders.
Learning Management System with course enrollment, STCW certification tracking, training providers, crew evaluations, promotion records, and survey tools.
Custom report builder, HR analytics, VDR voyage summaries, payroll exports, ESG dashboards, fleet health KPIs, and AI-powered trend analysis — export to PDF, CSV, Excel.
Our own integrated support ticketing, a searchable knowledgebase, and community — find answers, submit issues, and connect with other SAM5s users.
Full platform in English, Bahasa Malaysia, 中文, Русский, and Tiếng Việt — now with Russian and Vietnamese support, and more languages added over time. Open API-first architecture with SSO, Active Directory, and MFA support for enterprise-grade security.
Maritime procurement from requisition to payment — purchase requests, RFQ, purchase orders, goods receipt, supplier invoices, and full procurement workflow in one place.
Configurable multi-step approval flows across every module — maintenance work orders, leave requests, procurement, VDR sign-offs, and HSSE actions with deadline escalation.
Every system action logged with before/after records, user, timestamp, and IP address — tamper-evident audit trail for compliance audits, PDPA data access logs, and regulatory reviews.
Centralised DMS for crew ID, travel documents, work permits, employment contracts, medical records, vessel statutory certificates — with expiry alerts, renewal tracking, and version control.
Track fuel ROB, bunker intake, fuel consumption per voyage and vessel — alongside parts consumption linked to maintenance work orders, supporting ESG and EEOI reporting.
Structured vessel and crew inspection workflows — checklist-based inspections, finding records, corrective action assignments, drill schedules, and inspection history per vessel.
Centralised notification hub for certificate expiry, pending approvals, low stock alerts, HSSE events, work-rest violations, and AI insight alerts — delivered in-app, email, or push.
Track and report your fleet's environmental, social, and governance performance — fuel consumption, carbon emissions (EEOI), crew welfare indicators, and regulatory compliance scores — all in one ready-to-export report.
Automatically track every crew member's working and rest hours against MLC 2006 limits. The system flags violations in real time and generates ready-to-submit compliance reports for port state control inspections.
Organise your shore and vessel teams by department, rank, and vessel assignment. Manage reporting lines, shift rosters, and team communication — giving managers a clear picture of who is where and doing what.
Guide new crew members through a structured sign-on process — document submission, safety briefings, checklist completion, and system access setup — all tracked digitally so nothing is missed before a vessel departs.
Send digital surveys to crew, shore staff, or suppliers — gather feedback on safety culture, welfare, training, and operations. Results are automatically compiled into easy-to-read summary reports for management review.
Conduct structured performance reviews for every crew member — rate competencies, set improvement goals, track progress over time, and use evaluation scores to guide promotion and rank-up decisions.
Control exactly what each user can see and do in the system. Define roles such as Captain, Chief Engineer, or HR Manager, and set permissions per module — keeping sensitive data secure and workflows organised.
Manage crew and shore staff leave from one place — submit leave requests, track approval status, view leave balances, and plan vessel manning around leave schedules to ensure your fleet is always properly staffed.
Keep track of all onboard tools and equipment — register each item, record usage, schedule calibration and servicing, and monitor condition. Ensures the right tools are always available, certified, and ready for use.
A visual calendar (Gantt-style) showing every planned and actual maintenance event across your fleet — color-coded by type so you can spot upcoming dry-docks, breakdowns, annual services, and inspection windows at a glance. Each event records the vessel, dates, category, and notes so nothing falls through the cracks.
Build and edit approval workflows with a drag-and-drop designer — define multi-step chains, roles, and conditions for requisitions, leave, defects, and more, without any coding.
Attach watermarked, view-only, versioned PDF manuals to maintenance tasks — bulk upload with one-click rollback so crews always follow the correct, controlled procedure.
Purpose-built KPI dashboards for leadership — Supply & Procurement, Consumptions, Commercial, Operations, HSEQ, and ISO 27001 — surfacing the numbers that matter in one place.
A dedicated information-security module — security incident logging, access recertification, and a vendor risk register — aligned to ISO 27001 controls.
Manage charter parties, freight contracts, and claims, and track voyage P&L and OPEX budgeting — connecting commercial performance to fleet operations.
Digital Ballast Water Log, Garbage Record Book, and Oil Record Book — MARPOL-aligned records kept audit-ready and searchable across your fleet.
Every module is purpose-built for maritime operations — no generic software, no workarounds. All connected, all real-time.
A real maritime management system — not a demo shell. Every screen you see is a live module used by fleet operators today.
Real-time visibility across your entire fleet — vessel status, crew compliance, maintenance completion rates, and open defects at a glance. Every number drills down to the full record.
Complete seafarer lifecycle — from recruitment and onboarding to payroll, leave management, training records, and rank progression. Colour-coded expiry alerts keep you ahead of certification deadlines.
Planned maintenance with running-hour triggers, work order assignment, multi-step approvals, and defect tracking — plus ML-powered failure prediction to prevent unplanned dry docks.
Incident reporting, CAPA management, PTW workflows, MLC 2006 work/rest tracking, ISM audits, ORB entries, and risk assessments — all connected, all traceable.
End-to-end maritime procurement — requisitions, RFQ to PO, goods receipt, inventory management, reorder alerts, and critical spares tracking across your entire fleet.
Maritime AI built on your fleet data — surfaces anomalies, flags risk items, answers operational queries in natural language, and generates compliance summaries. Available in English, Bahasa Malaysia, 中文, Русский, and Tiếng Việt — with more languages added over time.
Our onboarding team ensures your fleet is live on SAM5s quickly, with server setup, data migration, training, and full support included.
Schedule a personalized walkthrough with our maritime specialists to see SAM5s in action for your specific fleet type.
Our team helps configure vessels, departments, and roles. Import existing crew data, vessel records, and documents seamlessly.
Onboard your shore-based team and crew with role-specific training, guides, and our always-available support team.
Launch with confidence. Add vessels, modules, and users as your company grows — SAM5s scales with your fleet.
"Fleetenda transformed how we manage our 18-vessel fleet. The PMS module alone saved us countless hours of manual tracking and helped us pass our last ISM audit with zero major findings."
"The work-rest compliance module was exactly what we needed for MLC 2006. Our crew now submits hours digitally, and the violation alerts have completely eliminated manual monitoring headaches."
"Moving from spreadsheets to Fleetenda was the best decision we made. The inventory module gave us full visibility of our spares across all vessels — and the AI assistant is genuinely impressive."
One platform, three plans — on your premises, cloud per-vessel, or enterprise volume. Same 30+ modules, different scale and infrastructure.
Pricing scoped to your fleet and requirements.
Scale from 1 vessel. No lock-in.
* Based on terms & conditions. The 4-hour SLA refers to response time, not resolution time.
Looking for maritime procurement management?
Explore Opsora — Supplier E-Procurement Platform →Straight answers to the questions we hear most from fleet operators, procurement managers, and shipping company owners.
Paper and spreadsheets carry real operational and financial risk — a missing document during a Petronas or Shell audit can halt operations. Physical records can be lost, damaged, or tampered with, and searching through filing cabinets wastes hours every week.
Our implementation partner network specialises in helping companies make the switch to digital — we handle the transition alongside you, not instead of you. The result: every document is stored securely, searchable in seconds, and fully audit-ready from any device.
Yes. SAM5s Cloud is hosted on reputable, enterprise-grade data centres, with your data encrypted in transit (TLS 1.3) and at rest (AES-256), daily automated backups, and a 98% uptime SLA. Recognised data-centre security certifications (such as SOC 2 / SOC 3) are on our roadmap and depend on our infrastructure partners — talk to our team for the current status.
If your company policy requires data to stay on your own servers, SAM5s On-Premise gives you full control — your servers, your network, your rules.
A standard implementation is 10–12 weeks from contract signing to go-live. This covers system setup and configuration, data migration, staff training, and a parallel-run period before full handover.
SAM5s Cloud deployments are often faster — some smaller fleets are fully operational within 3–4 weeks. A dedicated implementation manager is assigned to every project.
SAM5s is built with offline-first technology (PWA). Crew can continue logging maintenance records, work & rest hours, and inspections even without internet. Once the vessel reconnects — via VSAT, 4G at port, or Wi-Fi — all data automatically syncs to shore in the background.
No data is lost. No manual re-entry needed. It just works.
Pricing is tailored to your fleet — it depends on your deployment (on-premise or cloud), fleet size, region, and the modules you need. Rather than a one-size-fits-all price, we prepare a quotation that fits your operation.
Tell us a little about your fleet and our team will scope the right plan and pricing for you. Talk to our team for a no-obligation quote.
Yes. Every implementation is guided by a dedicated implementation manager, and we provide staff training, configuration, and a parallel-run period before full handover.
Onboarding, data migration, and on-site training are delivered as professional services — scoped and quoted based on your requirements — so your team is confident and productive from day one.
Yes — SAM5s supports CSV bulk import for crew records, vessel data, maintenance history, and inventory. For more complex migrations from other systems, our Open API allows direct data transfer.
Our partner consultants will assess your existing data, clean it up, and advise on the best migration path so you start with a clean, complete dataset from day one. Data migration and clean-up are delivered as a professional service — scoped and quoted separately based on data volume and complexity.
Yes. SAM5s integrates with the most common accounting and ERP platforms used by Malaysian and Southeast Asian companies:
Connecting to your existing systems through our Open API is free. Any custom integration — bespoke connectors or non-standard systems — is scoped and charged separately by our integration team, based on the scope of work.
On-premise pricing is scoped to your fleet size, number of modules required, and your infrastructure setup. It typically includes:
Talk to our team for a no-obligation scoping call — we'll prepare a detailed proposal within 3 business days.
Yes. SAM5s supports multiple languages — English, Bahasa Malaysia, Chinese, Russian, and Vietnamese — and more to come. We are continuously developing and adding new languages, so the list keeps growing over time. Each user can set their own preferred language — useful for multinational crews where officers and ratings speak different languages.
All system labels, reports, and notifications are available in every supported language out of the box, with no additional configuration required.
Yes. SAM5s is built API-first, so it can connect with your existing systems. Integrating through our Open API is free.
If you need a custom integration — a bespoke connector or a non-standard third-party system — our integration team will scope the work and quote it separately, based on the scope and complexity involved.
A native mobile app (iOS & Android) is coming soon. In the meantime, SAM5s runs as an offline-capable web app on any device, so your team can work from ship or shore today.
All plans include Helpdesk and Knowledgebase access. Enterprise customers also get a Dedicated Account Manager and priority support with a 4-hour response SLA (subject to terms & conditions — the 4-hour target refers to response time, not resolution time).
Still have questions? Our team is happy to help.
Ask Us AnythingWe are a technology company that builds maritime software in close collaboration with shipping companies and industry experts. By working directly with operators, we ensure every feature reflects real-world workflows — not assumptions.
Ready to modernize your maritime operations? Run SAM5s on your own servers or fully in the cloud — on your terms. Request a personalized demo today.
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Tell us about your fleet and we'll show you how SAM5s can help.
Hi! I'm Amanda — your maritime fleet management guide. I can help you find the right solution for your fleet.
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